I'm Dreaming of a Virus-Free 2021! Happy Online Holidays!

As we are waiting for 2020 to come to a close, it seems like the New Year, with new promises, can't come fast enough. I wish for each of you good health and a better 2021! I hope that despite this trying year, you enjoy the holiday season or at least some relaxing downtime.

For my family, this year's holidays are bringing even more Google Meet video conferencing than normal, as we connect with relatives and friends nearby and around the globe.

Thank you for staying with me for the blog posts throughout this year. I hope they are helpful to you. Some of you have reached out to me by email for a deeper dive into certain areas of Google Workspace, and I truly appreciate your business. As you know, this is my passion; I am more than happy to help you become a power user of the Google tools.

For the rest of December, I am going to take a bit of time off from work and blog posts; I will be back with new tips in January.

See you again in 2021! Happy Online Holidays! Stay safe and well!

All best,

Gabriella

Need a Google Workspace expert for your organization's digital transformation and change management? Contact me for a free first consult: https://www.kloudgem.com/get-in-touch/contact  

Do you know someone who could use these KloudGem tips? Feel free to send them this link: https://www.kloudgem.com/follow-resources/newsletter

KloudGem website: https://www.kloudgem.com 

Bypass the New-IT-System-Growing-Pains and Go Straight to Productivity

Every organization, small or large, who doesn't have a Google Workspace change management expert, goes through a period of learning and experimentation when they first adopt Google Workspace (formerly G Suite). For example, without a knowledgeable guide, it takes users some time to harness the power of Google Drive so they don't have to work with a sea of unorganized documents or to tame Gmail for business purposes. The good news is that you don't have to go through those growing pains with your digital transformation if you have a tried-and-true blueprint for getting people acquainted with the tools, best practices, and establishing team norms.

💎 Below are the 5 most important concepts that you should introduce your users to, sooner rather than later, as you start working in Google Workspace:

1. Information security:

1. Establish norms for using only business accounts for work. 

2. Ensure that everyone understands how to keep Google Accounts (e.g., Google Workspace and Gmail) separate and avoid tangled sign-ins by using different browsers, or better yet, separate Chrome profiles. 

3. Ensure that users know how to check which account they are signed into.

2. Make sure that users know how to access their Google Workspace tools easily.

3. Teach users about Gmail automation for organizing their emails.

4. Encourage leveraging linkability between Google tools and files to avoid duplication and facilitate collaboration.

5. And most importantly, for Google Drive: 

1. Give an overview about the functionalities in Google Drive, 

2. Share best practices for keeping files (individuals' and team files) organized, and 

3. Ensure understanding of how to work with non-Google files (e.g., Microsoft files) in the Google environment.

Need a Google Workspace expert for your organization's digital transformation and change management? Contact me for a free first consult: https://www.kloudgem.com/get-in-touch/contact  

Do you know someone who could use these KloudGem tips? Feel free to send them this link: https://www.kloudgem.com/follow-resources/newsletter

KloudGem website: https://www.kloudgem.com

No-Cost Extra Email Addresses for Your Google Workspace Domain

Did you know that you can set up extra email addresses for your company on your Google Workspace domain without any extra cost overhead? 

When you run a business, you will at some point find that you need not only your own personal business email address, but maybe a generic email (info@), or a support email address (support@), or one for sales (sales@) to funnel different kinds of messages. 

Whatever extra emails you may need, you can create these in 2 ways in Google Workspace. (Note that these are not user inbox-type emails. Hence they don't have costs associated with them; rather they are ways to manage incoming emails.)

💎 1. Create them as aliases to your personal business email account, under the Users section in the Admin Console, within your user profile.

OR

💎 2. Create them, with a vision for growing and scaling up your business, as Google Groups for Business emails. One way to do this is: you can access Groups from the Admin Console and create an email address with settings that allow for incoming emails from outside of your domain. If you are a member of the Group, you will see incoming emails right in your normal email inbox. 

This is just one of the many functionalities of Google Groups -- which is one of the key pillars of the flexibility that Google Workspace allows. 

💎 Bonus KloudGem:

As you grow, you can even enable collaborative inboxes that allow for a team of your employees to triage emails in the Google Groups for Business interface -- like in a light-weight support ticketing system.

Need help taming your Google tools or training your users? Contact me for a free first consult: https://www.kloudgem.com/get-in-touch/contact  

Do you know someone who could use these KloudGem tips? Feel free to send them this link: https://www.kloudgem.com/follow-resources/newsletter

KloudGem website: https://www.kloudgem.com