"If it's not scheduled, it's not real."
-- Marie Forleo
This week in our Productivity series we are tackling Google Calendar.
Harness your time, take charge of the hours in the day: Block time on your Calendar. Here are some tips for getting the most out of your Google Calendar. You don't have to use them all by any means; try them out and see which ones move the needle for you in getting things done.
Tips for end-users and small businesses:
💎 Use Reminders:
Set Reminders for activities.
💎 Use the integrated Google Tasks:
Use the Google Tasks overlay in Google Calendar to schedule to-do list items for certain days or times.
💎 Use colors for visual cues for yourself:
Color code your calendars and events: use different colors for different types of events to prioritize or categorize your events. This is set individually by each user. (For example: make work events one color and family events another.)
💎 Public holidays and other useful calendars:
Use the Other calendars section to look for and add, for example, calendars for public holidays.
💎 Joint or group Calendar:
Use a joint secondary calendar with your family or with people you work with to create a joint schedule and indicate common activities.
💎💎 View all your Calendars in one view:
If you use a personal Gmail Calendar alongside your Google Workspace Calendar, access your Gmail Calendar, and in the Settings and sharing, allow View access to your Google Workspace account. (View access is enough for starters.) This will allow you to see your two schedules in one view. (However, when you add events, develop the habit of always putting events on the relevant calendar to keep work and life separate.)
💎💎 Automatic Google Meet link:
Never forget to add a video conference link: set up your Google Calendar so that Google Meet links are automatically added.
💎 Appointment scheduler:
If you use Calendly (3rd party appointment scheduling system), you can get it to look at more than one Google Calendar schedule when determining open spots. Also set the automatic Google Meet link here, too.
💎 Show another time zone in your Calendar:
Do you work with people in other time zones? Add the one you work with most frequently into your Calendar view to make it easy to schedule meetings without the math. You can set this in the Settings.
💎 Select the day that you prefer to start your week in the Settings.
💎 Block fun time, down time, focused work time to make most of your day.
Tips for mid-size companies and large enterprises:
💎 Calendar visibility:
In the Settings of your Calendar, enable some level of visibility into calendars for colleagues to make it simple to schedule.
💎 Working hours:
Set working hours and days.
💎 Out of office:
Mark out of office time to make sure people know you are OOO.
💎 Appointments:
Setting up Appointment slots within the organization can reduce the time for coordinating meetings.
💎 Enable Room Bookings:
Give the ability for users to be able to book rooms in your buildings through Google Calendar.
❓ Do you have a favorite tip among these? Leave a Comment for me. Or is there a tip you have that's not listed here? Do share.
Need help with Google Workspace? Contact me for a free first consult:
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