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KloudGem Blog
Monday, August 8, 2022
Wednesday, July 27, 2022
Time to tame your tabs!
I think on any given day I probably have 100+ tabs 😱 open across my various Chrome windows and Chrome profiles. The different facets of my business and life have their own relevant pieces of information, and I often have to switch from one to another throughout the day. So it doesn't make sense for me to close tabs just to have to open them again soon after.
If you are a fellow Chrome user who also keeps a zillion tabs open, you'll be glad to hear that there are actually a few built-in tools that you can leverage to keep those tabs more organized.
💎 Watch the video for some tab organizing tips.
❓ If you learned a new way from these tips that will help you manage your work in Chrome, let me know in a Comment.
Need help with Google Workspace? Contact me for a free first consult:
https://www.kloudgem.com/get-in-touch/contact
Monday, July 11, 2022
Who is this file shared with anyway? (cont'd)
Last time we talked about labeling files within the filename field to indicate the level of sharing. This is great for people who use the gmail.com version of Google files or if they are on the Google Workspace Business Starter edition.
But from Business Standard Edition up, you have the ability to use a more robust feature called Labels in Google Drive to fulfill the need to mark files that are shared externally.
💎 Watch the video to see how to set up the ability to Label file in Drive.
❓ Have you tried the badge labels or the standard labels? Which kind of labels do you like more. What do you use them for?
Need help with Google Workspace? Contact me for a free first consult:
https://www.kloudgem.com/get-in-touch/contact
https://www.kloudgem.com/follow-resources/newsletter
Monday, June 27, 2022
Who is this file shared with anyway?
"Wait, did I share this file with the client or is this the file with my internal-only scribblings?" Do you ever ask yourself this question? I used to… All. The. Time.
It's not immediately obvious from Google Drive or even from inside a file whether it's shared with people outside of your company, for example with clients – or whether it was meant for internal eyes only. And there is not even an option to search for externally shared files from the user interface of Drive. 🤔
In this week's video, I share a tip for how to make your life easier in this department.
💎 Watch the video to see the tip.
Next time, we'll talk about a new feature that's available in select Google Workspace editions that address this need, but in a bit of a different way.
❓ Have you tried this or a similar method? What works for you?
Need help with Google Workspace? Contact me for a free first consult:
https://www.kloudgem.com/get-in-touch/contact
https://www.kloudgem.com/follow-resources/newsletter
Thursday, June 2, 2022
Sometimes It's the Little Things...
Sometimes it's those little things that make a BIG difference, isn't it? This week, Google released the ability to use the trusty old CTRL C for copying, CTRL X for cutting, and CTRL V for pasting keyboard shortcuts in Google Drive. So you will be able to manage and organize your files so much more easily. For Macs, of course, you use the Command key instead of the CTRL key with these shortcuts.
💎 Watch the video to see the keyboard shortcuts in action.
The description of the video also contains a full list of shortcuts.
❓ Have you tried these keyboard shortcuts?
Need help with Google Workspace? Contact me for a free first consult:
https://www.kloudgem.com/get-in-touch/contact
https://www.kloudgem.com/follow-resources/newsletter
Thursday, May 19, 2022
How to Expand Your Google Workspace World
In this week's video we talk about how you can expand the capabilities of your Google Workspace with other tools. Even if you don't have the staff or resources to do a full security check, there are ways to learn more about a tool you want to use – and its company's privacy practices – to make sure that your and your clients' data is secure. Small businesses, this video is for you!
💎 Watch the video about tips for background-checking your software.
❓ What methods have you used to evaluate software you were thinking about utilizing?
Need help with Google Workspace? Contact me for a free first consult:
https://www.kloudgem.com/get-in-touch/contact
https://www.kloudgem.com/follow-resources/newsletter
Monday, May 2, 2022
Do You Need a Final Approval on Your File?
One of the superpowers Google files have is their collaborative aspect: you can make suggestions, or you can comment on a file back-and-forth with colleagues, fine-tuning it until the file becomes finalized. But sometimes you need a bit more formal approval. Google recently introduced a new feature called Approvals to help with this.
(This feature is available in certain Google Workspace editions: https://workspaceupdates.googleblog.com/2021/11/request-and-review-formal-document.html)
💎Let me show how the Approvals feature works in this week's video.
❓ Have you tried this Approvals feature yet? What do you think about it? Drop me a Comment to share.
Need help with Google Workspace? Contact me for a free first consult:
https://www.kloudgem.com/get-in-touch/contact
https://www.kloudgem.com/follow-resources/newsletter
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