Scanning Multiple Pages Without a Scanner (Android)

Scanning is one of my least favorite activities, especially when it comes to multipage documents. Blech... If you are like me, I am sure you'll be equally excited to learn that the Google Drive app on Android phones has the scanner built in!

💎 Watch the video about how to scan multiple pages with your Google Drive app on Android.

❓ Did you try this method of scanning? What do you think? Let me know in the Comments here or over on YouTube.

Need help with Google Workspace? Contact me for a free first consult: 

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Who Needs More Than One Calendar? Probably You!

Google Calendar gives you your own calendar, but did you know that you can create one or more secondary calendars in addition?

So why would you need something like that?

💎This week, we have a video about secondary calendars.

❓ You can find many creative ways to use secondary Google Calendars. I am curious how you use them. Let me know in the Comments here or over on YouTube.

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

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How to Preview Attachments Easily in Gmail

Gmail users who came from an Outlook environment often ask me how you can preview an attachment in Gmail before sending it – you know, to make sure you attached the correct file.

My preference is the scheduled send.

💎 Watch the video about how to preview an attachment using Schedule send.

❓ I would be curious which method works best for you to preview your attached files. Let me know in the Comments here or over on YouTube.

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

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Do Your Google Accounts Like to Get All Tangled Up?

You may have noticed a bit of an absence from the regular posts. It's because we have been working on switching things up a bit here at KloudGem HQ. During the last couple of months, I have been working to bring you content in a new format: videos! 

My goal will be to share my Google tips and tricks every two weeks in bite-size video format. I'd love to hear how you like the new approach. Please feel free to comment below or on the videos.

This week's topic is: account conflicts when using Google Accounts. Account conflict is probably the topic that I get asked the most about, and there are some good ways to help you manage your various Google Accounts.

So what is this account conflict? Account conflicts can happen when you sign into more than one Google Account from one browser instance. Symptoms include: you might find that you have created files inadvertently in an account you didn't mean to create the files in, or that you get redirected to your other Gmail account instead of the one you wanted to access, or most typically that 3rd-party tools don't recognize you.

💎 Watch the video about how to keep your Google Accounts properly separated, yet easy to use and access.

❓ Which one is your favorite method? Let me know in the Comments here or over on YouTube.

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

Are You Snoozing on a Neat Gmail Feature?

There are two amazing features in Gmail that can help you with your email productivity.

Nudges

and

Snooze

💎 Nudges are actually automatic reminders to reply to certain emails OR suggestions to follow up on certain emails.

You can go into the gear icon, then click into See all settings to turn on Nudges.

Nudges can:

"Suggest emails to reply to - Emails you might have forgotten to respond to will appear at the top of your inbox"

and/or

"Suggest emails to follow up on - Sent emails you might need to follow up on will appear at the top of your inbox"

Nudges are helpful if you happen to have forgotten to reply to a message. Or if you might need to follow up but forgot.

💎 Snooze is more of a conscious action: it allows you to defer emails to a later date. It comes in handy when you don't yet have the answer to a question or you don't have time to reply but you also don't want the email to get forgotten under a pile of other emails. It works similarly to the snooze button on your alarm. Snooze takes your email out of your Inbox view and brings it back at the time of your choice.

You can activate Snooze by clicking the clock icon for the email you'd like to snooze, and selecting the day and time when you want this email to reappear in your Inbox.

If you are taking some time off at the end of the year 🎉 , Snooze might just be the feature you need to help you park some emails and have them resurface when you are back in the office. 

Thank you for coming on this blog's journey with me through this year. After a bit of a break, see you again in January! Happy holidays and all the best for 2022! 🎉

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

Do You Absolutely Need Zoom?

Updated 7/14/2026

Zoom has taken over the world of video conferencing, and at this point, most businesses that do any video meetings at all, use it. But did you know that there is a video conferencing tool that comes with your Google Workspace subscription -- without the extra cost?

Google Meet comes bundled inside the most common Google Workspace subscriptions and contrary to common belief, Google Meet's Workspace version does NOT require your meeting participants to have a Google Account: you can invite anyone to your meeting, regardless of the type of email account they have.

The different editions of Google Workspace however come with different capabilities for Google Meet so check out what you need and choose accordingly.

In the Google Workspace Business Starter edition, you get Google Meet with these additional capabilities over the Gmail . com version of Google Meet:

• The ability to hold video meetings with non-Google users (Gmail . com doesn't allow non-Google users)

• 100-participant video meetings

• No time limit on 3-way video meetings (Gmail . com has a 60-min limit)

• US or international dial-in phone numbers

• Digital whiteboarding (with 3rd parties)

In the Google Workspace Business Standard edition, you get Google Meet with these additional capabilities:

• 150-participant video meetings

• Recording capability

• Meeting recordings saved to Google Drive which then can be downloaded or shared

• AI notetaking

• US or international dial-in phone numbers

• Digital whiteboarding (with 3rd parties)

• Noise cancellation

• Studio lighting (better video even in low-light conditions)

• Polling

• Q&A

• Breakout rooms

• Hand-raising

In the Google Workspace Business Plus edition, you get Google Meet with these additional capabilities:

• 1000-participant video meetings

• Attendance tracking

In the Google Workspace Enterprise edition, you get Google Meet with this additional capability:

• 500-participant video meetings

• In-domain live streaming

We have been using Google Meet for client meetings, and it has served the business without needing an extra Zoom subscription.

Give it a try if you haven't yet and let us know what you think.

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

Which Google Workspace Is Right for You?

Even when one gets past the difference between the Gmail.com Google tools and the Google Workplace business toolset, there are so many different flavors of Google Workspace, it can be hard to know which one to choose for our businesses.

In this blog post, we will attempt to call out the most complete and common editions (see image below). If you look closely, you will notice that these editions also represent the trajectory and possible milestones for your business as it grows over the years. 

The below feature lists are not exhaustive, but a representation of the most commonly used features and some of the biggest differences and additional features between editions. You will find them in bold below.

(There are other editions that use a subset, or additional tools.)

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

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