Who is this file shared with anyway?

"Wait, did I share this file with the client or is this the file with my internal-only scribblings?" Do you ever ask yourself this question? I used to… All. The. Time.

It's not immediately obvious from Google Drive or even from inside a file whether it's shared with people outside of your company, for example with clients – or whether it was meant for internal eyes only. And there is not even an option to search for externally shared files from the user interface of Drive. 🤔

In this week's video, I share a tip for how to make your life easier in this department.

💎 Watch the video to see the tip.

Next time, we'll talk about a new feature that's available in select Google Workspace editions that address this need, but in a bit of a different way.

❓ Have you tried this or a similar method? What works for you?

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

Sometimes It's the Little Things...

Sometimes it's those little things that make a BIG difference, isn't it? This week, Google released the ability to use the trusty old CTRL C for copying, CTRL X for cutting, and CTRL V for pasting keyboard shortcuts in Google Drive. So you will be able to manage and organize your files so much more easily. For Macs, of course, you use the Command key instead of the CTRL key with these shortcuts.

💎 Watch the video to see the keyboard shortcuts in action. 

The description of the video also contains a full list of shortcuts.

❓ Have you tried these keyboard shortcuts?

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

How to Expand Your Google Workspace World

In this week's video we talk about how you can expand the capabilities of your Google Workspace with other tools. Even if you don't have the staff or resources to do a full security check, there are ways to learn more about a tool you want to use – and its company's privacy practices – to make sure that your and your clients' data is secure. Small businesses, this video is for you!

💎 Watch the video about tips for background-checking your software.

❓ What methods have you used to evaluate software you were thinking about utilizing?

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

Do You Need a Final Approval on Your File?

One of the superpowers Google files have is their collaborative aspect: you can make suggestions, or you can comment on a file back-and-forth with colleagues, fine-tuning it until the file becomes finalized. But sometimes you need a bit more formal approval. Google recently introduced a new feature called Approvals to help with this. 

(This feature is available in certain Google Workspace editions: https://workspaceupdates.googleblog.com/2021/11/request-and-review-formal-document.html)

💎Let me show how the Approvals feature works in this week's video.

❓ Have you tried this Approvals feature yet? What do you think about it? Drop me a Comment to share.

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

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Scanning Multiple Pages Without a Scanner (Android)

Scanning is one of my least favorite activities, especially when it comes to multipage documents. Blech... If you are like me, I am sure you'll be equally excited to learn that the Google Drive app on Android phones has the scanner built in!

💎 Watch the video about how to scan multiple pages with your Google Drive app on Android.

❓ Did you try this method of scanning? What do you think? Let me know in the Comments here or over on YouTube.

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

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Who Needs More Than One Calendar? Probably You!

Google Calendar gives you your own calendar, but did you know that you can create one or more secondary calendars in addition?

So why would you need something like that?

💎This week, we have a video about secondary calendars.

❓ You can find many creative ways to use secondary Google Calendars. I am curious how you use them. Let me know in the Comments here or over on YouTube.

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

How to Preview Attachments Easily in Gmail

Gmail users who came from an Outlook environment often ask me how you can preview an attachment in Gmail before sending it – you know, to make sure you attached the correct file.

My preference is the scheduled send.

💎 Watch the video about how to preview an attachment using Schedule send.

❓ I would be curious which method works best for you to preview your attached files. Let me know in the Comments here or over on YouTube.

Need help with Google Workspace? Contact me for a free first consult: 

https://www.kloudgem.com/get-in-touch/contact  

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter