Be a detective in Google Drive

If you need to find out details about a file in Google Drive, like who it's shared with, who created it, when and who modified it last, how big it is, etc. Do you know where to look for that info?

In this video, I'll show you a tiny but mighty little icon in Google Drive that holds all the info about a file. This is another tool for Sherlock Holmes when it's needed.

💎 Watch the video to see how you can find out about the history and activities that happened to a Google Drive file.

❓ Have you tried this? 🔎

Need help with Google Workspace? Schedule a Discovery Session:

https://www.kloudgem.com/contact-us 

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

Be a detective in Google Sheets

Have you ever found yourself doing detective work in Google Sheets, muttering to yourself: "I think this cell had something different in it yesterday….?"  

Yeah, me too. 

💎 In this video, I'll show you one way you can put on your Sherlock Holmes hat to find an inadvertent (or intentional?) change in a Google Sheet cell.

❓ Have you tried this? 🔎

Need help with Google Workspace? Schedule a Discovery Session:

https://www.kloudgem.com/contact-us 

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

Where to store files in Google Drive so you company doesn't lose track of key files

It's not enough to designate Google Drive as your main file storage at your company. Pay close attention to how your users understand and use this storage space.

When users are not trained, we have seen:

• Lost or inaccessible files
• Unnecessary downloads and uploads, leading to:
• Storage increase 
• Version control issues 
• Lack of accuracy 
• Non-collaborative work 
• Wasted time 

So here is a quick overview of the main differences and pros and cons of the two sections of Google Drive

My Drive

and

Shared drives 

If any of the issues look familiar, we are here to help with your document management strategy.

Sort your emails, automagically, in Gmail

One of the issues clients bring up regularly is their overflowing inboxes. With the amount of emails we all receive each day, both automated ones and from actual people, it can take so much time to sort through them all. So how about today we put Gmail to work to automate your email sorting.

💎 Watch the video to see how you can enlist Gmail to help you sort through your emails, automagically.

❓ Do you use filters in Gmail?

Fun fact: 

This video was created with the help of Google Vids; drop us a Comment if you would like to learn how. 😀

Need help with Google Workspace? Schedule a Discovery Session:

https://www.kloudgem.com/contact-us 

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter 

Local Business Person of the Year 2025 on Alignable!

I am delighted to let you know that I have been voted Local Business Person of the Year 2025 on Alignable by my clients and peers. I am grateful to all those who have voted for me, and I am committed to continuing to provide service that will go beyond your expectations in the coming years! 

https://www.alignable.com/sunnyvale-ca/kloudgem-llc

Common pitfalls in Google Drive

Google Drive is the built-in file storage system in Google Workspace, and seemingly there is not much else to say about it, one would think especially because a lot of employees are familiar with it from their private usage through their Gmail accounts — but time and time again, we work with companies who have run into operational dead-ends with it when they didn't pay close attention to how their users understood and used this storage space specifically in the work environment.

💎 Watch the video to see a comparison of the two sections of Google Drive: My Drive and Shared drives — and common pitfalls.

❓ Which part of Google Drive do you use?

Fun fact: 

In this video, you'll also see first hand a couple of new features in Google Workspace in action: 

• The illustrative image on the Common pitfalls slide and on the thumbnail of the video was generated using Gemini in Google Slides. 
• This video was created with the help of Google Vids; drop us a line if you would like to learn how. 😀

Need help with Google Workspace? Schedule a Discovery Session:

https://www.kloudgem.com/contact-us 

KloudGem tips: 

https://www.kloudgem.com/follow-resources/newsletter

The cost of a download, a cautionary tale

 

Did you know that users not knowing how to use #googledrive effectively can actually cost your company in storage? 💵 (And in person hours.) 

❓ What does your company's storage cost look like?

When employees treat Google Drive files as if they were offline and upload/download them, and send them by email, they create version control issues and generate unnecessary storage costs. 

📂 Version control issues: When multiple employees upload different versions of the same file, it can be difficult to track which version is the most up-to-date. This can lead to errors and rework, which can cost your company time and money. 

🌩️ Storage costs: Every time a file is uploaded to Google Drive, it takes up storage space. And when employees send files as attachments instead of sharing them, they're using up even more storage space in Gmail.

These costs can add up quickly. 

So, what can you do to reduce the cost of ineffective Google Drive usage?

🤝 Offer information management consultation and training. 

☁️ Once your employees are trained, encourage them to use Google Drive for most of their file storage and collaboration needs.

By following these tips, you can reduce the cost of ineffective Google Drive usage and improve the productivity of your employees. 😀

KloudGem is happy to help: 💎 https://www.kloudgem.com/