Part 5: "i" icon - Are You Constantly Looking for Files in Your Google Drive?

Ready for some "detective work?"

The "i" icon in Google Drive

Tips for end-users and small businesses:

Let's say that you have been able to search for and zero in on the file you were looking for in Google Drive, but you don't know exactly which folder it lives in. You also want to know about the high-level history of the file: when it was created, when edited, and by whom. For this, the "i" icon will be your best friend. Click it and see some more details about the file's history:

Clicking the "i" icon will activate a right-side panel that has 2 tabs:

The Details tab:

The Details tab will give you that high-level information about where the file lives, who owns it (in My Drive), when it was created, when it was modified, by whom, and generally who it is shared with. You can also see additional searchable descriptions that may have been added to the file.

💎 KloudGem 1:

You can click a folder name listed in the Details tab of the "i" icon panel and be instantly taken into the folder.

The Activity tab:

Click over to the Activity tab to get more granularity on who has changed permissions on the file and who has edited it.

💎 KloudGem 2:

If you need to go even more granular in your detective work, you could also check a file's Version history from the File menu inside the file -- for that, you need to open the file.

❓ Is there anything else that keeps you scratching your head in Google Drive? Let me know in the Comments below.

Tips for mid-size companies and large enterprises:

Training your users on the less known or less obvious features in Google Drive will significantly improve their ability to be self-sufficient and reduce their need to reach out to your help desk. 

❓ Need help taming your Google tools or training your users? Contact me for a free first consult:https://www.kloudgem.com/get-in-touch/contact 

Do you know someone who could use these KloudGem tips? Feel free to send them this link: https://www.kloudgem.com/follow-resources/newsletter 

KloudGem website: https://www.KloudGem.com