This week, we talk about how linking can increase productivity, reduce clutter, and save money on storage.
Tips for end-users and small businesses:
💎In Gmail:
If you use Google Drive and you don't have a particular need to send something as an attachment, don't!
Instead, make sure the file is shared appropriately, and go ahead and
Create a text link to a file in your message,
or
Drop the URL into the text of the email message.
Why? Because downloading a file creates extra copies that you then have to do version control on, creating a potential for clutter; the copies will take up extra storage space, not to mention you will have to keep all copies updated (yikes, what a time suck).
💎In Google Calendar:
Have a recurring meeting? Link your agenda or material file(s) you want to collaborate on. This way, you can have a single file, continuity of agendas and actions, and you never have to add the meeting topics into the meeting events. Just make sure the file is shared appropriately.
💎In Google Drive and its files:
Don't duplicate presentation after presentation for your talks, simply copy the relevant slides and make sure you keep the live link so you can update the main presentation just once and have an automated way to update the rest with the click of a button.
Cross-reference documents by linking from one file to the other.
Use the Shortcut functionally of Google Drive to avoid duplicating and versioning of your files, yet still have the ability to surface files in multiple folders.
Don't forget that linkability is also present in other Google tools, such as Google Chat.
👉 If it has a URL, it can be linked!
❓ Do you have a favorite tip among these? Leave a Comment for me. Or is there a tip you have that's not listed here? Do share.
Tips for mid-size companies and large enterprises:
💎 Teach your users to utilize and fully leverage the cross-linking of content across all the Google Workspace tools to save time and to increase Productivity while reducing version control issues.
Need help with Google Workspace? Contact me for a free first consult:
https://www.kloudgem.com/get-in-touch/contact
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