A long-awaited feature was rolled out not too long ago in Google Workspace: sharing files with non-Google accounts, aka. Visitor sharing. What does this mean? It means that if this feature is enabled for your Google Workspace domain, you can directly share to -- and most importantly -- collaborate with non-Google accounts on files in Google Drive.
Tips for end-users and small businesses:
Previously, when you wanted to share with non-Google/non-Gmail accounts, you had to choose between:
A) sharing with a link (which was viewable or editable by anyone to whom the link was sent or forwarded)
or
B) having the recipient be prompted to create a Google Account.
However, when you work with clients, do you think they want your shared collaboration to be less secure (A) or be bothered to create a Google Account (B)? Nope.
And that is why Visitor sharing is a huge step in the direction of enabling powerful collaboration not just internally at a business, but also with clients; it has the potential to really allow businesses to work more seamlessly and grow.
💎 KloudGem 1:
Visitor sharing will prompt your file's recipient to enter a PIN code. This code is automatically generated and sent in a separate email to their email address.
💎 KloudGem 2:
Visitors will be asked to get and re-enter a new PIN after 7 days.
💎 KloudGem 3:
Visitor sharing does have limitations. Currently, you can only allow Visitor sharing for these kinds of Google Drive items:
Folders, Google Docs, Sheets, Slides, Sites, Images, PDFs, and Microsoft Office files.
💎 KloudGem 4:
Visitor sharing is a Google Workspace (G Suite) feature; @gmail.com accounts don't have secure PIN sharing.
❓ How do you see this changing your client collaboration?
Tips for mid-size companies and large enterprises:
Has your organization felt like internal collaboration is smooth as butter, but external collaboration is very bumpy? Visitor sharing will change that. Suddenly, there is no longer a need to jump through hoops to create a Google Account if the external collaborator does not already have one. It will eliminate the back-and-forth and time-consuming account setup.
❓ What will Visitor Sharing enable your organization to do?
Need help taming your Google tools or training your users? Contact me for a free first consult: https://www.kloudgem.com/get-in-touch/contact
Do you know someone who could use these KloudGem tips? Feel free to send them this link: https://www.kloudgem.com/follow-resources/newsletter
KloudGem website: https://www.kloudgem.com
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