KloudGem Blog
You can do that in Google files. Today, we dive into the wonderful world of detailed version history in Google files.
💎 Watch the video to see how you can find what was changed in a Google file, and/or revert to an earlier version.
❓ Have you tried this? 🔎
Need help with Google Workspace? Schedule a Discovery Session:
https://www.kloudgem.com/contact-us
https://www.kloudgem.com/follow-resources/newsletter
As an organization's IT Department, it is your job to protect company information, BUT...
...PROTECTING information and ENABLING users to do their jobs at the same time is really a balancing act.
If we look at the big picture:
🔒 Your IT Department might be inclined to protect information by minimizing shareability outside the walls of the company. While this optimizes security, if it prevents people from working with external contractual parties, this will affect the company's earnings and will result in dissatisfaction with IT and the Google Workspace ecosystem that you worked so hard to deploy.
🔥🛠️ Moreover, employees are creative. If the company doesn't provide the approved channels they need to get their jobs done, they are likely to use unapproved software and personal Gmail addresses and other channels for sharing content with external contractual partners. This will result in IT entirely losing control over information flow; it will open up the company to information leaks — even permanently open leaks.
🔥🔓 In this way, too many protective measures can actually undermine the originally intended protection and CREATE the exact risks you were trying to avoid.
📃🔒 Companies need to formulate and enforce policies that protect information AND at the same time enable employees to do their work.
💎This information management area is KloudGem's strong suit: we have worked cross-functionally with IT, IT Security, Legal, Operations, and user teams to formulate optimal policies for internal and external collaboration, while keeping information security and control over the flow of information front of mind to minimize said risks.
🤝 This is the area where company policies and tech can strengthen one another to achieve the desired results. The key is coordinated internal cross-collaboration, with continuous improvement in mind.
If you need to find out details about a file in Google Drive, like who it's shared with, who created it, when and who modified it last, how big it is, etc. Do you know where to look for that info?
In this video, I'll show you a tiny but mighty little icon in Google Drive that holds all the info about a file. This is another tool for Sherlock Holmes when it's needed.
💎 Watch the video to see how you can find out about the history and activities that happened to a Google Drive file.
❓ Have you tried this? 🔎
Need help with Google Workspace? Schedule a Discovery Session:
https://www.kloudgem.com/contact-us
https://www.kloudgem.com/follow-resources/newsletter
Have you ever found yourself doing detective work in Google Sheets, muttering to yourself: "I think this cell had something different in it yesterday….?"
Yeah, me too.
💎 In this video, I'll show you one way you can put on your Sherlock Holmes hat to find an inadvertent (or intentional?) change in a Google Sheet cell.
❓ Have you tried this? 🔎
Need help with Google Workspace? Schedule a Discovery Session:
https://www.kloudgem.com/contact-us
https://www.kloudgem.com/follow-resources/newsletter
It's not enough to designate Google Drive as your main file storage at your company. Pay close attention to how your users understand and use this storage space.
When users are not trained, we have seen:
One of the issues clients bring up regularly is their overflowing inboxes. With the amount of emails we all receive each day, both automated ones and from actual people, it can take so much time to sort through them all. So how about today we put Gmail to work to automate your email sorting.
💎 Watch the video to see how you can enlist Gmail to help you sort through your emails, automagically.
❓ Do you use filters in Gmail?
Fun fact:
This video was created with the help of Google Vids; drop us a Comment if you would like to learn how. 😀
Need help with Google Workspace? Schedule a Discovery Session:
https://www.kloudgem.com/contact-us
https://www.kloudgem.com/follow-resources/newsletter
I am delighted to let you know that I have been voted Local Business Person of the Year 2025 on Alignable by my clients and peers. I am grateful to all those who have voted for me, and I am committed to continuing to provide service that will go beyond your expectations in the coming years!
