Hm… This past week's change announcement in Google Workspace is not going to be popular:
As much as some of the recent improvements in Google Workspace have been very helpful, now come some less popular changes, albeit changes you need to be well aware of.
In Google Photos
Remember how you are able to upload photos to Google Photos in high quality, and that enables you to store unlimited photos without extra charge? Well, that's going away for photos you upload after June 1, 2021.
In Google's own words: "Starting June 1, 2021, any new photos or videos uploaded to Google Photos or Google Drive in High quality will count toward the storage limits for users in your domain. Currently, only photos and videos uploaded in Original quality count toward storage quotas. Please note that any photos or videos uploaded in High quality prior to June 1, 2021, will not be impacted by this change and will not count toward storage limits."
https://workspaceupdates.googleblog.com/2020/11/changes-to-google-workspace-storage.html
In Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard
A similar change is coming to other Google products. One of the best reasons to keep your files in Google formats in Google Drive has been that you could create and store as many of them as you liked. Not after June 1, 2021.
"Starting June 1, 2021, any newly created Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard files will also count toward the storage limits for users in your domain. Existing files within these products will not count toward storage, unless they’re modified on or after June 1, 2021."
https://workspaceupdates.googleblog.com/2020/11/changes-to-google-workspace-storage.html
What is a bit unclear is how to plan for this change. Not make changes to old files? What size can we expect our files will be? Currently, because Google isn’t showing us the sizes of the items we’re allowed to store without limit, there is not much of a reference point. For enterprise customers who are already paying for large storage, this may not have such a large impact; hard to tell yet, but how about the smaller fish?
Is there a sliver of a silver lining?
Since all good things must come to an end, impact aside, let's take a look at a bit of the silver lining….
💎 KloudGem 1:
After the storage changes, we will likely change habits: instead of making a copy of a Google file and create duplicates, we may leverage the powerful linkability of content.
💎 KloudGem 2:
After the storage changes, we are more likely to take time for periodic cleanup of our content to evaluate what could be discarded. And there will be help with that from Google: Manage files in your Google Drive storage - Google Drive Help
❓ How do you foresee this storage change impacting your business? I know I may need to spend some quality time with my Google storage periodically…
📝 As a side-note, if you use gmail.com accounts, you might want to check out these posts as well:
An update to storage policies across your Google Account
Updating Google Photos' storage policy to build for the future
Need help taming your Google tools or training your users? Contact me for a free first consult: https://www.kloudgem.com/get-in-touch/contact
Do you know someone who could use these KloudGem tips? Feel free to send them this link: https://www.kloudgem.com/follow-resources/newsletter
KloudGem website: https://www.kloudgem.com
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